Forms

Refer to the College of Education Forms page and the Graduate College Forms page for a comprehensive list of forms. The following is a short list of the most common forms. Some forms are in an electronic system that will require you to log in with your Net ID while others are a PDF. See also: College of Education Graduate Student Handbook

Registration-Related Forms
  • LDL Student Online Program Plan: Create this as a new student and maintain it throughout your degree program
  • Late Add or Drop: Dr. Francis will need to sign your form before you can submit it to Grad Services
  • Withdraw from courses for the entire term: University of Illinois Course Withdrawal/Cancellation Form
    • You are not able to fully un-register for courses on your own, even if it is before the drop deadline
    • You must also fill out a Graduate Student Petition form
  • Independent Study (EPOL 595) Contract: You must first speak with Dr. Francis before filling out an IS contract. Each IS course can be for 1 to 4 credits. You are allowed up to a total of 12 IS credits towards your doctoral degree.
  • Leave of Absence (LOA): If you do not register in Spring or Fall, fill out a Leave of Absence. It is not necessary during Summer. After two consecutive semesters of LOA, you’ll need to request a sponsorship in order to maintain your Net ID and related access. Email the Dissertation Advisor to request a sponsorship.
Program or Advisor Change

If you need to switch from the online to on-campus program or vice versa, fill out the Graduate Student Petition form and indicate a change of curriculum. Note that classes are still all online except for some PhD requirements.

It is possible that during your degree you decide to switch to a different concentration or advisor. Each requires its own form. To request a change in concentration, fill out the Graduate Student Petition form and indicate a change of curriculum. Be sure to discuss your plans with your current advisor before filling out the form, as both the outgoing and incoming advisor and program leader will need to sign both forms.

If you are enrolled in the Doctoral program, but decide to stop at the Master’s, you’ll need to fill out a Graduate Student Petition form and indicate a change of curriculum. Depending on the courses you have taken, you may need to submit a separate request to substitute a Master’s requirement that you have not completed.

PhD Students Only! Early Research Project
  • PhD Only! Research Area Requirement Plan: Fill this out prior to starting your Early Research Project
  • PhD Only! Fill out an Independent Study Contract (see registration forms above) if you want to earn credit for your ERP (note that these credits would not replace any for-credit requirements)
  • PhD Only! Early Research Project Request: Fill this out once you are ready to schedule your ERP. Coordinate with Dissertation Advisor prior to submitting the form
Exam-Dissertation Sequence Forms

Registration for the EDS seminars and requests for examination all require a form.  Refer to the list below on which forms are needed and when, but most of the actual form links can be found on the Graduate Student Forms page, including the Independent Study contract, for situations where this registration option is needed. Prior to beginning the EDS, please create your EDS Plan and Progress Report form.

ActionFormNotes
Create and maintain your EDS Progress Report, initially by sharing your intent to begin the processEDS Progress ReportComplete these about a semester before beginning the EDS and maintain it throughout the EDS
Request to register for EPOL 586, 587, or 588Online EdD EPOL Qualifying Exam Seminar Request Form
Graduate Student Forms
You must complete this form in order to register for the seminars
Request to submit an Exam (General, Special) Qualifying Exam Request Form
Fill in all required information, including:
Advisor: Input your advisor's net ID (Dr. Cope's and Dr. Kalantzis' net IDs are billcope and kalantzi)
Date: Input the current date
Type: Take-Home Exam
Submit this form after you receive approval from your advisor to proceed to examination.
Do not use the form that is on the Graduate Student Forms page
Submit IRB FormsIRB FAQYou should receive approval prior to your preliminary exam
Request to enroll in EPOL 591Online EdD EPOL Prelim/ 591 Request Form
Graduate Student Forms
You can request to register for the term after you complete your Methods.
Request to schedule your Preliminary ExamRequest for Appointment of Thesis/Dissertation Committee Form
Scheduling Instructions for Preliminary or Final Exam
After you have received advisor approval on your Chapters 1-3 and both your General and Special field exam results have been recorded.
About four weeks prior to your desired exam date.
Coordinate with Dissertation Advisor prior to submitting the form.
Request to register for Thesis Credit/Seminar FormContact Dr. FrancisChoose any term after your preliminary exam, but prior to your final defense term
Thesis Defense Credit Form for EPOL 599Contact Dr. FrancisYou must register during the term when you plan to defend your thesis
Add yourself to current Term's degree list via Student Self-ServiceUIUC Self ServiceRefer the Thesis Office's Calendar for specific deadlines
Request to schedule your Final ExamChoose Request for Appointment of Thesis/Dissertation Committee Form

Scheduling Instructions for Preliminary or Final Exam
After you have received advisor approval on your full dissertation
About four weeks prior to your desired exam date. Coordinate with Dissertation Advisor prior to submitting the form
Complete the Thesis Survey prior to your depositDoctoral Exit Survey and the SEDWe strongly encourage you to complete these surveys before submitting your thesis to the Graduate College. You can learn more about the surveys at that link.
Submit your final Thesis to the Department ReviewerReview the Thesis Deposit Checklist
Create a thesis submission profile and upload your thesis for review by the Graduate CollegeFollow the instructions provided at http://www.grad.illinois.edu/thesis/submit
Submit your final Thesis to the Graduate CollegeReview the Thesis Deposit ChecklistRefer the Thesis Office's Calendar for specific deadlines
Enrollment Verification and Graduation Forms

You can apply for graduation using Self Service. If you miss the deadline to apply for graduation through Student Self-Service, you will need to fill out two forms. Complete and submit both the ‘Graduate Student Request Form (Petition)‘ to request a late add to the upcoming Degree List and the ‘Add/Remove from Degree List‘ form.

If you need a letter certifying your degree status, refer to these instructions from the registrar