The following is a short list of the most common forms. Refer to the College of Education Forms page and the Graduate College Forms page for a comprehensive list of forms.
IMPORTANT DATES FOR DOCTORAL STUDENTS WHO PLAN TO DEFEND THIS SPRING:
· April 6, 2025: Last day to add yourself to the May 2025 degree list
· April 11, 2025: Last Day to take final exam for May Degree
· DATE COMING SOON: Deadline for department format check – If you are ready for department format check, please contact Jena Pfoff at jrooseve@illinois.edu.
· May 2, 2025: Last day to complete deposit of May doctoral dissertations
· May 17, 2025: May degree conferral date
You may also view the deadlines for May 2025 doctoral graduates here: https://calendars.illinois.edu/list/3259.
MAY 2025 CONVOCATION CEREMONY INFORMATION:
The College of Education hosts one convocation ceremony each May for August, December, and May graduates. All online EdD, EdM, and CERT graduates are invited to participate. Details about the May 2025 College of Education Convocation Ceremony can be found here: https://education.illinois.edu/convocation.
*** After the convocation ceremony, there is a Post Ceremony Celebration – Join your fellow graduates, family, friends, and College of Education faculty and staff at the Education Building (1310 S. Sixth Street) after Convocation! The reception will have photo opportunities, cookies and water, and gifts for the graduates.
Exam-Dissertation Sequence Forms
Registration for the EDS seminars and requests for examination all require a form. Refer to the list below on which forms are needed and when, but most of the actual form links can be found on the Graduate Student Forms page, including the Independent Study contract, for situations where this registration option is needed. Prior to beginning the EDS, please create your EDS Plan and Progress Report form.
| Action | Form | Notes |
|---|---|---|
| Create and maintain your EDS Progress Report, initially by sharing your intent to begin the process | EDS Progress Report | Complete these about a semester before beginning the EDS and maintain it throughout the EDS |
| Request to register for EPOL 586, 587, or 588 | Online EdD EPOL Qualifying Exam Seminar Request Form Graduate Student Forms | You must complete this form in order to register for the seminars |
| Request to submit an Exam (General, Special) | Qualifying Exam Request Form Fill in all required information, including: Advisor: Input your advisor’s net ID (Dr. Cope’s and Dr. Kalantzis’ net IDs are billcope and kalantzi) Date: Input the current date Type: Take-Home Exam | Submit this form after you receive approval from your advisor to proceed to examination. Do not use the form that is on the Graduate Student Forms page |
| Submit IRB Forms | IRB FAQ | You should receive approval prior to your preliminary exam |
| Request to enroll in EPOL 591 | Online EdD EPOL Prelim/ 591 Request Form Graduate Student Forms | You can request to register for the term after you complete your Methods. |
| Request to schedule your Preliminary Exam | Request for Appointment of Thesis/Dissertation Committee Form Scheduling Instructions for Preliminary or Final Exam. See also the Thesis Office Page. | After you have received advisor approval on your Chapters 1-3 and both your General and Special field exam results have been recorded. About four weeks prior to your desired exam date. Coordinate with Dissertation Advisor prior to submitting the form. |
| Request to register for Thesis Credit/Seminar Form | Contact Dr. Mattingly | Choose any term after your preliminary exam, but prior to your final defense term |
| Thesis Defense Credit Form for EPOL 599 | Contact Dr. Mattingly | You must register during the term when you plan to defend your thesis |
| Add yourself to current Term’s degree list via Student Self-Service | UIUC Self Service | Refer the Thesis Office’s Calendar for specific deadlines |
| Request to schedule your Final Exam | Choose Request for Appointment of Thesis/Dissertation Committee Form Scheduling Instructions for Preliminary or Final Exam. See also the Thesis Office Page. | After you have received advisor approval on your full dissertation About four weeks prior to your desired exam date. Coordinate with Dissertation Advisor prior to submitting the form |
| Complete the Thesis Survey prior to your deposit | Doctoral Exit Survey and the SED | We strongly encourage you to complete these surveys before submitting your thesis to the Graduate College. You can learn more about the surveys at that link. |
| Submit your final Thesis to the Department Reviewer | Review the Thesis Deposit Checklist | |
| Create a thesis submission profile and upload your thesis for review by the Graduate College | Follow the instructions provided at http://www.grad.illinois.edu/thesis/submit | |
| Submit your final Thesis to the Graduate College | Review the Thesis Deposit Checklist | Refer the Thesis Office’s Calendar for specific deadlines |
Enrollment Verification, Certificate Request, and Graduation Forms
Enrollment Verification, Certificate Request, and Graduation Forms
- You can apply for graduation using Self Service. Once you arrive go to the graduation tab where you will find guided instructions and the necessary graduation application.
- If you miss the deadline to apply for graduation through Student Self-Service, you will need to fill out two forms. Complete and submit both the ‘Graduate Student Request Form (Petition)‘ to request a late add to the upcoming Degree List and the ‘Add/Remove from Degree List‘ form.
- If you need a letter certifying your degree status, refer to these instructions from the registrar